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Regenerative operations for small, mission-driven teams

Working for systemic change? Start with your operational systems

I help founders and small teams build their operations according to regenerative principles.

For-profit or nonprofit, seed-stage or launching a new initiative.

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Are you running your organization or is your organization running you?

Are you leading a mission-driven startup or nonprofit and feel like you're:

  • Drowning in operational decisions that pull you away from strategic work
  • Struggling to prioritize tasks without clear workflows or processes
  • Wasting time and resources on systems that create more confusion than clarity

The cost? Burnout, missed opportunities, and teams strained by the weight of daily chaos.

Imagine if you could ...

Reclaim Your Leadership Time

Reclaim 10-15 hours weekly from operational tangles and redirect it to partnerships, fundraising, and strategic vision.

Build Systems That Support Your Goals

Cut through tool sprawl and scattered workflows to reduce costs while building structures that grow with your mission, not against it.

Realize Your Vision for Impact

Communicate your vision clearly to stakeholders, funders, and communities while operational systems support you in the background—freeing you to focus on impact.

Aline Kubiak

Meet Your Guide

I've designed operational systems for global tech companies, coordinating across cultures, disciplines, and complex requirements—often with underfunded teams where resourcefulness mattered as much as technical skill.

That experience prepared me for my real passion: food systems and regeneration, where the work matters most and every dollar counts. Working across ecommerce, communications, and systems design with scrappy regenerative organizations, I've become the operations generalist these missions need.

I work with you to understand your organization's unique conditions, and build support structures that help you and your team thrive. I don't create reports that just sit in a folder and are quickly forgotten–I build and implement systems alongside you: setting up tools, documenting workflows, and making sure things actually work. The work I do sticks because what I build is fit for purpose.

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What others say

Aline brings order and clarity to complex, purpose-driven projects and frees up a lot of brainspace. Our newsletter now has well over 5,000 subscribers, which is a direct result of her strategy, systems and execution.

Rob de Laet

Aline was instrumental in building our startup from scratch. She thrives in ambiguity, rolling up her sleeves to meet current needs while still focusing on scalability. She brings exceptional attention to detail and a data-driven approach, always avoiding unnecessary complexity.

Julia Sunderland

What makes operations regenerative

Regeneration lives in process, and operations is where process lives. Making regenerative concepts tangible starts with building nature's wisdom into the systems we use to collaborate as one living community. These are the six principles I apply to my work:

1

Minimal cognitive load

Nobody makes good decisions when they're overwhelmed. Processes should be designed around how people think, not the other way around.

2

Roles are clear and distinct

Everyone knows what's theirs. Nothing falls through the gaps, and nothing gets done twice.

3

Efficient, with enough slack to absorb shocks

There is such a thing as too much optimization, and it leads to brittleness. Healthy systems carry deliberate redundancy, like healthy ecosystems do.

4

Built to be replaced

Every process has a life-cycle and will one day be obsolete. Regenerative operations design the review, update, and retirement of a process into the workflow itself.

5

Aware of their wider context

No process is an island. Each one is nested inside other processes, teams, communities, and ecosystems, and should behave like it.

6

The only constant is change — in the right order

Operations are never static, but the order of change follows the scale of permanence: iterate quickly when mistakes are cheap, deliberate carefully where they're not.

Regenerative operations creates the conditions for your organization to self-correct as your work evolves.

See how we'd work together →

How you can work with me

Flexible support for solo founders and small teams at every stage

Not sure which is right for you?

  1. 1 Complete your free ops audit to find your fit
  2. 2 Book a discovery call in the confirmation email
  3. 3 We discuss your results and prioritize—what to cut, what to grow
5 hours/week — enough to diagnose and guide

Operations Kickstart

I map the problems and design the solutions. I diagnose where you and your tools aren't aligned—communication patterns, decision-making styles, cognitive load—and create a roadmap for systems that actually fit how you work.

  • Diagnostic audit of mismatches between your needs and your current tools
  • System design tailored to your complexity tolerance
  • Weekly guidance to keep you moving in the right direction
$1,500/month
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10 hours/week — enough to diagnose, guide, and build

Operations Partner

I map, design, and build alongside you. Everything in Kickstart, plus I roll up my sleeves—implementing systems, executing projects, and reducing the cognitive load that's slowing you down.

  • Everything in Kickstart
  • Hands-on implementation of systems and workflows
  • Project execution that keeps initiatives moving without bottlenecks
  • Guidance on technical changes
$2,600/month
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15 hours/week — enough to take ownership

Operations Lead

I map, design, build, and lead. Everything in Partner, plus I take operational ownership—running systems, coordinating teams, and freeing your leadership to focus on growth and mission.

  • Everything in Partner
  • Operational ownership and decision-making
  • End-to-end delivery of complex projects, coordinating across internal teams and external partners
  • AI-assisted technical work—I customize your eCommerce, website, and platforms without dev support
$3,600/month
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Flexible · Scoped to your project

Project-Based Work

Not ready for an ongoing retainer? Let's define a scope of work together; it can be building a system, onboarding a tool or designing a workflow.

  • Defined scope and deliverable from the start
  • Flexible timelines and commitments
  • Examples: client onboarding flow, Notion workspace, ops documentation, tool consolidation
Let's Talk Scope

FAQs

Regenerative food systems are my home base and where my deepest experience and passion live. I've worked with climate organizations, sustainability startups, and purpose-driven businesses of all kinds. If your work is rooted in making things better, we're likely a great fit.

A full-time operations manager can cost $80K+ in salary plus benefits. With fractional support, you get senior-level expertise exactly when you need it, without the overhead. I embed into your team using your existing tools, provide hands-on execution (not just advice), and scale up or down as your needs change. You're not paying for someone to fill time; you're paying for focused impact.

I don't create reports that just sit in a folder and are quickly forgotten. I build and implement systems alongside you: setting up tools, documenting workflows, and making sure things actually work. If I recommend a new project management system, I'm the one who sets it up. The work I do sticks because it's built into your daily operations.

If your leadership team spends 15+ hours/week on operational chaos, that's costing $2,000-8,000 in recovered strategic capacity. My smallest package at $1,500/month typically saves 5-10 hours weekly. Plus, I can reduce actual costs by 20-30% through tool and process consolidation. You're not spending on operations—you're investing in your leadership team's capacity to grow your mission.

Solo founders and small teams need operational clarity more than large organizations—you don't have the luxury of dedicated chaos managers. The systems I build aren't corporate bureaucracy; they're lightweight frameworks that give you clarity on priorities and let you work independently without second-guessing. Founders who wait until they're "big enough" usually realize they can't grow because they lack systems.

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